BH Practice EHR Migration — 2026 Guide

Common Migration Paths

• Solo therapist → CentralReach (scaling ABA)
• ABA practice → TherapyBrands WebABA (multi-vertical)
• Kareo/Tebra → AdvancedMD (multi-specialty)
• Legacy → SimplePractice (cost reduction)
• SimplePractice → TherapyNotes (feature depth)

Data Migration Checklist

1. Client demographics + billing info
2. Session notes (SOAP format)
3. Treatment plans
4. Prior authorizations + expirations
5. Insurance information + eligibility history
6. Progress reports
7. Assessment scores (PHQ-9, GAD-7, ABAS-3, VABS)
8. Custody + guardianship documents
9. Consent forms
10. Financial ledger + AR aging

Timeline

• Discovery + vendor selection: 4-8 weeks
• Data mapping: 2-4 weeks
• Testing environment: 2 weeks
• Parallel run (both systems): 2-4 weeks
• Cutover: 1 week
• Post-cutover support: 4 weeks
• Total: 3-5 months

Cost

• Small solo practice: $5-15K
• Mid practice (5-10 providers): $25-75K
• Large practice (10-50 providers): $75-250K
• Enterprise (50+ providers): $250K-$1M+

Revenant Care Works With All EHRs

– KD, Revenant Care